Virtual Executive Assistant (Construction and/or Real Estate)
Fresh Prints, LLC
<h2><strong>About Frontier</strong></h2> <p><a href="https://www.hirefrontier.com/">Frontier </a>is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote company with a global team based primarily in India and the Philippines.</p> <p>At Frontier, we help high-growth companies build exceptional global teams. We recruit top talent and place them into long-term, full-time roles with leading startups across a wide range of industries. Our focus is on finding candidates who are not only highly skilled but also thrive in fast-paced, high-impact environments.</p> <p>If you're interested in a Frontier role and are selected to move forward, you'll complete a practical skills assessment followed by interviews with our team and the client.</p> <p>Think of us as your personal talent agent—and good luck with your application! 😊</p> <p><strong>Please note:</strong> To ensure we find the best fit, our hiring process begins with a practical skills assessment before interviews.</p> <h1><strong>About the Client</strong></h1> <p><a href="https://www.saltbox.com/">Saltbox</a> is on a mission to make the hardest parts of running a small business simple. The company provides flexible warehouse suites, office space, and logistics support that help eCommerce businesses grow and scale with confidence.</p> <p>As Saltbox continues to expand across the United States, the Services &amp; Operations team plays a critical role in driving strategic initiatives, supporting operational excellence, and ensuring seamless execution across multiple business functions.</p> <p>The company is seeking an experienced, highly organized, and proactive <strong>Virtual Executive Assistant</strong> to support the <strong>VP of Services &amp; Operations</strong>. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and serves as a trusted operational partner to executive leadership.</p> <h1><strong>Role Overview</strong></h1> <p>As the Virtual Executive Assistant, you will be the primary support partner to the VP of Services &amp; Operations, helping manage a dynamic and constantly evolving workload. This role extends beyond traditional executive support—you'll coordinate projects, manage executive operations, drive accountability across teams, and ensure priorities move forward efficiently.</p> <p>Success in this role requires exceptional organizational skills, strong business judgment, excellent communication, and the ability to manage multiple high-priority initiatives simultaneously. You'll work closely with internal stakeholders, external partners, and cross-functional teams to help keep projects on track while enabling the executive to focus on strategic priorities.</p> <p>Experience supporting executives in <strong>construction, real estate, facilities, property management, or project-driven operational environments</strong> will be highly valued.</p> <h1><strong>Key Responsibilities</strong></h1> <h2><strong>Executive Calendar &amp; Meeting Management</strong></h2> <ul> <li>Own and manage the executive's calendar, balancing competing priorities while protecting strategic focus time</li> <li>Coordinate meetings across multiple stakeholders and time zones</li> <li>Anticipate scheduling conflicts and proactively resolve them</li> <li>Prepare agendas, briefing materials, and supporting documentation before meetings</li> <li>Ensure the executive is informed, prepared, and operating efficiently throughout each day</li> </ul> <h2><